2025 Exhibitor Kit
Wednesday, May 14, 2025
Hyatt Regency Sonoma Wine Country, Santa Rosa, CA
Table-Top Exhibit Provisions
The following will be provided per each 6 ft. wide x 30 in. deep table-top exhibit:
- 6' x 30" Table-Top, with white skirting
- (2) Conference Passes - All Access includes Symposium, Lunch, & Networking Social = $395 Value Ea.
- (2) Chairs
- (1) Program Guide & Web Site Listing
Exhibit Setup & Take-Down Hours
All table-top exhibits must be completely setup and ready for display by the time the event begins at 8:30am.
SETUP & EXHIBITOR CHECK-IN
- Wednesday, May 14th
7:00am — 8:30am
TAKE-DOWN
- Wednesday, May 14th
4:00pm — 5:00pm
Display Rules
Your table-top exhibit space does not extend beyond the table surface. No other display items are allowed on the floor beside, or in front of, the table without written permission. Display space is limited to the surface of the table, and at a maximum of 4 ft. high (except for products displayed in their normal operating position). Pull-Up style banners are allowed behind your table-top as long as they do not extend beyond the allotted 6 ft. width.
Table-top Height: Exhibit fixtures, signage, products, etc. must be placed on top of the table. Flame resistant signs or banners reaching a maximum of 6 ft. in length by 30 in. in height may be hung from the front of the table to reach the floor.
Exhibitors will be asked to remove any display items not in compliance with these guidelines.
Promotional Invite Codes
Send Your Promo Codes Early - Online Pre-Registration is required
Codes Expire: May 13th (11:59pm)
Promotional Invite Codes are unique to each Exhibiting Company.
Each exhibiting company is provided with an individualized promotional invite code that allows your guests a $20.00 discount towards a WIN Sales Symposium Pass. All they need to do is use your unique code when they pre-register anytime before the day-of the event.
Exhibitor Staff Registration & Name Badges
All Exhibitor Staff must be registered before the day of the Symposium.
(2) All-Access Conference Passes are included per Exhibit Table-Top. Do not register your staff using the Promotional Invite Code.
Use your company's Staff Registration Code to register each person - found in your Exhibitor Kit Notification (email). Additional tickets are offered to Exhibitors at $150 each, by clicking the button below. (Regular Pricing = $345)
Online Exhibitor Registration Is OPEN
Once you are registered you will pick up your name badge on the day of the Symposium at the Check-in area inside the Hyatt, beginning at 7:00am.
Please bring your printed tickets (or smart phone with ticket) with you. If you do not have your ticket with you, but you have pre-registered, we can also find your name in the system.
**If you do not have a Exhibitor Name Badge you will not be allowed within the Conference rooms or table-top exhibit area, and you will not be allowed to set-up your table-top exhibit space.
Exhibitor Parking
All-Day, Self-Parking is $5.00 per vehicle (special rate).
PARKING IS LIMITED – ARRIVE EARLY to ensure you get a parking space within the Hyatt Regency's parking areas to take advantage of the discounted rate.
KEEP YOUR TICKET WITH YOU - If you are parking within the Hyatt’s parking lot, you are entitled to a discounted parking rate of $5.00 per vehicle. Anytime before the event ends: Swing by the Conference’s check-in desk to pick up your $5.00 Parking Sticker. Apply this sticker to the parking ticket you received when you arrived, and you will only pay $5.00 per vehicle. YOU MUST PAY BEFORE you leave using the Kiosk near the front desk in the Hyatt’s main lobby. (cash or credit cards are accepted).
Overflow parking is available off-site. Additional parking lots within Santa Rosa can be found here: https://srcity.org/238/Parking-Lots
Exhibitor Loading & Unloading
There are parking spaces next to the exhibitor loading area, in the south-east corner of the main parking lot. We suggest that you arrive early and park in this lot.
Exhibitor Management & Services
If you require assistance with your table-top exhibit, sponsorship, advertising or any other exhibitor-related questions, please contact us for assistance.
Stephanie Carrillo
info@winesalessymposium.com
Symposium Topics & Schedule
Ballroom Foyer
7:30am - 9:00am
Alexander Ballroom
8:30am - 8:45am
Alexander Ballroom
Break: 9:30am - 9:50am
Alexander Valley Ballroom
Dry Creek Room
Russian River Room
9:50am - 10:35am
Send Less, Sell More: RedChirp’s New AI Sentiment Forecasting
Break: 10:35am - 10:55am
Alexander Valley Ballroom
Dry Creek Room
Russian River Room
Lunch (Outdoors): 11:40am - 12:40pm
Alexander Valley Ballroom
12:40pm - 1:25pm
Dry Creek Room
12:40pm - 1:25pm
Russian River Room
Break: 1:25pm - 1:45pm
Alexander Valley Ballroom
1:45pm - 2:30pm
Dry Creek Room
1:45pm - 2:30pm
Aligning Wine Packaging with Brand Values in the Thriving Market
Russian River Room
Break: 2:30pm - 2:45pm
Alexander Ballroom
Ballroom Foyer
3:30pm - 4:30pm
Hotel Room Block & Travel
LODGING ALERT: The WIN Sales Symposium has received reports that unauthorized companies, such as Global Housing & Lodging Services – HLS Global, or may pose as the official housing vendors for The WIN Sales Symposium. These companies are not affiliated with The WIN Sales Symposium.For your own protection, please exercise caution when making hotel and travel arrangements with such entities. The WIN Sales Symposium only guarantees hotel room rates, availability, benefits and protection for reservations made directly through the Hyatt Regency Sonoma Wine Country. If you choose to book with a vendor not endorsed by the Conference, please verify its credentials first and independently confirm that your reservations have been made and will be honored by directly contacting your chosen hotel.
Social Media - URLs
2025 Symposium Sponsors
Presenting Sponsors
Tote Bag Sponsor
Lanyard Sponsor
WiFi Sponsor
Session Hosts
Featured Exhibitor
Breakfast & Morning Break Sponsor
Networking Social Sponsor
Lunch Sponsor
Supporting Sponsors
The Wine Sales Symposium is Produced By
